Click the Issue button and select 'Duplicate'.You can duplicate the closed folio/invoice into a new open folio: a) Duplicate In Clock PMS, there are several options to make corrections to closed folios/invoices. All related correction folios are to be voided first, then you can void the open folio. It is not allowed to void a folio having correction folios. The voiding of a folio will void all folio's charges and payments. Click the Issue button on the folio screen and select 'Void'.If a closed folio/invoice is incorrect, you can void the entire folio: You can also print a batch of folios from the Arrivals, In Hotel, Search Booking screens.Click the Folios button and choose 'Print Preview'.Select the bookings containing the open or closed folios/invoices to be printed.On the Departures screen, click 'Select Multiple'.You can print not only a single open or closed folio/invoice but a batch of open or closed folios/invoices: The open folio can be used as a proforma invoice.Use the Send button to email the open or closed folio/invoice Click the Print button to print the open or closed folio/invoice.Click the View button to choose a detailed or grouped mode of folio display.Select the language for the folio to be displayed in On the folio screen, click the Preview button With Clock PMS, you can preview and send open or closed folios/invoices: No charges can be added or edited on closed folios. The user can choose whether to close or leave them open. Upon the checkout of a booking, you are prompted to allow the automatic closing of the folios of this booking. In Clock PMS, there is also automatic closing of the folios of a booking with its checkout. You can keep track of all closed folios for a certain period from 'Control' – 'Closed Folios Report'.Select 'Close Folio (Invoice)' to have also an invoice with all its requisites issued, OR:Ĭhoose 'Close Folio (without Invoice)' to close the folio without issuing an invoice, making it a closed bill.After closing, the folio becomes a document. In Clock PMS, it is very easy to create an invoice or closed bill, you just need to close the open folio, as no more charges can be added or changed. Now you can charge non-resident guests and record payments from them.On the External client folios screen, click 'Add Folio' to create a new folio Click the navigation bar 'Other' button.You can use these folios to post payments and charges associated with this companyĬlock PMS allows you to create folios for non-resident guests of the hotel, i.e.In the Folio section, click the Add Folio button folios associated with companies, and use them the way you use booking folios: The number of folios to be created for a booking is unlimited.With a room rate set for the booking, Clock PMS automatically calculates and posts the room charges for the stay of the guest to this folio, you can also create additional folios:Ĭlick the Add Folio button on the booking screen With the creation of a booking, a corresponding folio is also generated in the Rate and Folios section of the booking screen. Clock PMS also lets you perform multiple other operations with the folios. When closing folios, you can make these guest accounts invoices and no more charges can be added to them. If open, you can postįrom guests, companies and non-residents to the folio (hotel bill). The folio is the guest account or hotel bill.
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